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How to Register with ODS

Registration Process

  1. After being admitted to Texas State University (TXST), fill out the Online Student Application within the Accessible Information Management (AIM) database. This is required to register for services with the ODS.
    Please Note: The ODS encourages you to input your TXST email within the email field and NetID within the username field when completing the application.
  2. Securely provide documentation of the disability or disabilities to our office. If you have the requested documentation, you can provide it to the ODS by uploading it using the Upload Documentation link within AIM, delivering a copy to the office, or faxing it to 512-245-3452.

    Please Note: Because email is not considered a protected form of communication, please do not email any confidential information or documentation to the office.

    If you do not have a copy of the requested documentation, you can complete a Consent for Release of Confidential Information Form, and the ODS can request this information on your behalf. Please fill out your name, on-campus or off-campus provider information, and the signature portion at the bottom. You may email the completed form to our office to be faxed to your listed provider.

  3. The ODS will review the need for accommodations and support services based on your disability documentation and disability based-need(s). It may take up to 30 business days for the ODS to review your submitted documentation.

  4. Once documentation is submitted and meets the ODS's guidelines, the ODS will follow up with you via email to schedule your Accommodation Review Meeting.

Types of Accommodations

The Office of Disability Services determines accommodations that ensure students with disabilities have equal access to all university programs and activities. Types of accommodations include but are not limited to:

  • Extended time on examinations
  • Reduced distraction environment for testing
  • Note-taking assistance
  • Alternative format text
  • Assistive technology
  • Special Groups (Early) Registration for classes
  • Preferential seating in the classroom
  • Sign language interpreting services*
  • Captioning (speech-to-text) services*

*The criteria used by the ODS to determine if interpreting or real time captioning services is a reasonable accommodation for an individual student may include but is not limited to:

  1. It is required to provide results of the student’s audiological evaluation documenting the nature and severity of the hearing loss in order to receive services,
  2. Age of onset of the student’s hearing loss and type of loss,
  3. The student’s ability to benefit from accommodations such as preferential seating and amplification with an FM system,
  4. The student’s previous experience using sign language or oral interpreters.
  5. The student’s English literacy skills. For captioning services, English proficiency should be sufficient to allow for reading and comprehension of the captioned text of the lecture.

Accommodation Letters

Students who are officially registered with the Office of Disability Services and have attended their Accommodation Review Meeting may request their accommodation letter by completing the following process:

  1. Go to the Office of Disability Services website
  2. Click on the icon “Accommodation Letter
  3. Log-in to the Student Affairs Information System using your Net ID and password*
    *This is the same information used to check your financial aid, grades, schedule, etc.
  4. Once you log into the Student Affairs Information
    System, your screen will list actions including “Bobcat Early Success Check,” “PAWS Alert,” “Diversity Connection,” “Student Organizations,” “Event/Activities,” and “Your iCAT (CoCurricular Transcript)” on the left-hand side of your screen. Click on the action “Your iCAT (CoCurricular Transcript).”
  5. You will now be navigating through the “Your iCAT” page. Scroll down the screen and locate the section titled, “Office of Disability Services,” and click on “Request Accommodation Letter.”
  6. After selecting “Request Accommodation Letter,” a disclaimer or notification will appear reminding students of the Office of Disability Services’ processes after requesting their letter. Click “OK.”
  7. After clicking “OK,” an additional notification will appear verifying that your request has been submitted. Click “OK”. Your accommodation letter will be emailed directly to your BobcatMail within 3-5 business days of your request.
  8. Via BobcatMail, forward your accommodation letter to each instructor teaching courses in which accommodations are necessary. Please read the email containing your accommodation letter for detailed instructions on the accommodation letter process.

Students may find the aforementioned instructions within the ODS's How to Request an Accommodation Letter handout.