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COVID-19 Special Request for Additional Academic Modifications

As part of the institutional response to the COVID-19 pandemic, Texas State University is committed to supporting our students who are in higher health risk categories. The University has implemented significant proactive measures to help safeguard the health and safety of our students while remaining committed to considering additional modifications on a case-by-case basis.

Measures implemented to safeguard our community beginning Summer II 2020 include:

  • Requiring protective face coverings,
  • Decreasing the density of classrooms, shared offices, and co-curricular events,
  • Enhanced cleaning and disinfecting protocols, and
  • Communicating the University’s expectations for personal and public health measures.

The academic modifications are based on the Centers for Disease Control and Prevention's (CDC) list of medical conditions that may place individuals at a higher risk for serious complications from COVID-19. These conditions are:

  1. People 65 years and older
  2. Pregnancy (self)
  3. People of all ages with ongoing underlying medical conditions, particularly if not well controlled:
  • Chronic lung disease such as emphysema, chronic bronchitis, idiopathic pulmonary fibrosis, or cystic fibrosis
  • Moderate to severe asthma
  • Serious heart conditions such as heart failure, coronary artery disease, cardiomyopathy, or congenital heart disease
  • Immunocompromised conditions such as cancer treatment, bone marrow or organ transplantation, immune deficiencies, poorly controlled HIV or AIDS, and prolonged use of corticosteroids and immune weakening medications
  • Severe obesity (Body mass index of 30 kg/m2 or higher)
  • Diabetes, type 1 or 2 or gestational
  • Chronic kidney disease
  • Liver disease such as cirrhosis or chronic hepatitis
  • Hemoglobin disorders such as sickle cell disease and thalassemia
  • Neurologic conditions
  • Cerebrovascular disease

In accordance with guidance of the CDC, additional modifications to help safeguard the health and safety of students in these higher risk groups may be provided on a case-by-case basis if they do not pose significant difficulty or expense and do not alter the academic expectations of a course or program.

Request Process

If you are in a higher risk group and want to request an additional academic modification related to COVID-19, then submit the Student Academic Modifications Request Form.

Individuals who are 65 years of age or older do not have to provide any additional information.

Individuals who have an ongoing underlying medical condition will need to provide evidence of their condition. This documentation can be either a letter from the health care provider, or the health care provider can complete and submit the COVID-19 Health Care Verification Form.

Note: Student employees should submit the employee workplace request for all employment related modifications.

Appeal Process

  • If you are a student who does not meet the Centers for Disease Control and Prevention's (CDC) list of medical conditions that may place individuals at a higher risk and would like to appeal the decision, please contact your college's dean. For example, a Biology major would appeal to the Dean of the College of Science and Engineering. Information regarding your college’s dean can be found on the Office of the Provost and VP for Academic Affairs Colleges webpage.

  • If you are a student whose instructor has determined that a modification cannot be provided for a course and would like to appeal the decision, please contact your college's dean. For example, a Biology major would appeal to the Dean of the College of Science and Engineering. Information regarding your college’s dean can be found on the Office of the Provost and VP for Academic Affairs Colleges webpage.