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COVID-19 Special Request for Additional Academic Modifications

As part of the institutional response to the COVID-19 pandemic, Texas State University is committed to supporting our students who are in higher health risk categories. The University has implemented significant proactive measures to help safeguard the health and safety of our students while remaining committed to considering additional modifications on a case-by-case basis.

Measures implemented to safeguard our community include:

  • Requiring protective face coverings,
  • Decreasing the density of classrooms, shared offices, and co-curricular events,
  • Enhanced cleaning and disinfecting protocols, and
  • Communicating the University’s expectations for personal and public health measures.

The academic modifications are based on the Centers for Disease Control and Prevention's (CDC) list of medical conditions that may place individuals at a higher risk for serious complications from COVID-19. These conditions are:

  1. People 65 years and older
  2. Pregnancy (self)
  3. People of all ages with ongoing underlying medical conditions, particularly if not well controlled:
  • Chronic lung disease such as emphysema, chronic bronchitis, idiopathic pulmonary fibrosis, or cystic fibrosis
  • Moderate to severe asthma
  • Serious heart conditions such as heart failure, coronary artery disease, cardiomyopathy, or congenital heart disease
  • Immunocompromised conditions such as cancer treatment, bone marrow or organ transplantation, immune deficiencies, poorly controlled HIV or AIDS, and prolonged use of corticosteroids and immune weakening medications
  • Severe obesity (Body mass index of 30 kg/m2 or higher)
  • Diabetes, type 1 or 2 or gestational
  • Chronic kidney disease
  • Liver disease such as cirrhosis or chronic hepatitis
  • Hemoglobin disorders such as sickle cell disease and thalassemia
  • Neurologic conditions
  • Cerebrovascular disease
  • Cancer
  • Down Syndrome

In accordance with guidance of the CDC, additional modifications to help safeguard the health and safety of students in these higher risk groups may be provided on a case-by-case basis if they do not pose significant difficulty or expense and do not alter the academic expectations of a course or program.

Request Process

If you are in a higher risk group and want to request an additional academic modification related to COVID-19:

  1. Complete the Student Academic Modifications Request Form.
  2. If you selected pregnancy or ongoing underlying medical condition(s), please securely provide either documentation of the condition(s) or the COVID-19 Health Care Verification Form. Please share with your provider to describe the condition(s) you have been diagnosed and your current functional limitations and the risks COVID-19 would have on you in the educational environment. Documentation can be submitted to us via in person at LBJSC 5-5.1, fax at 512.245.3452, or upload to the Texas State File Transfer link by following instructions you have received in a separate email. Please do not email any confidential documentation.
  3. The ODS will review your request for academic modifications.
  4. After verifying that you are an individual at a higher risk for serious complications from COVID-19, the ODS will contact your instructor(s) to determine the reasonableness of the request.
  5. The ODS will notify you via email once a decision has been made.

Note: Student employees should submit the employee workplace request for all employment related modifications.

Alternative Options

  • If you are a student who does not meet the Centers for Disease Control and Prevention's (CDC) list of medical conditions that may place individuals at a higher risk and would like to explore other options, please meet with an academic advisor in your college or degree program to identify degree-applicable courses and options available. Due to the nature of some class content and degree programs, including licensure requirements, not all classes will be available online. Information regarding your college’s undergraduate advising center may be found on the Academic Advising website. Graduate students may find information on how to contact your graduate advisor by selecting your academic program on The Graduate College website. 

  • If you are a student whose instructor has determined that a modification cannot be provided for a course and would like to explore other options, please meet with an academic advisor in your college or degree program to identify degree-applicable courses and options available. Due to the nature of some class content and degree programs, including licensure requirements, not all classes will be available online. Information regarding your college’s undergraduate advising center may be found on the Academic Advising website. Graduate students may find information on how to contact your graduate advisor by selecting your academic program on The Graduate College website. 

Frequently Asked Questions

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