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Faculty Testing Guidelines

Exams can be emailed to the ATSD or fax 512-245-2090 no later than 4:00 pm the day before the test is scheduled to begin.

Faculty Testing Guidelines 
 
Testing accommodations can be provided for a student with a disability by the Academic Testing for Students with Disabilities (ATSD) or by a faculty member, instructor of a course, or his/her designee. If a faculty member chooses to administer a test he/she is responsible for providing the student with the accommodations approved by the Office of Disability Services (ODS). To coordinate testing arrangements with the ATSD, a faculty member and student will need to do the following:

1) Test Notification
 
Faculty members are encouraged to provide students with sufficient notice of test dates (at least 72 hours in advance).

2) Pop Quiz

Faculty members administering pop quizzes have three options for students wanting to access their testing accommodations. ATSD encourages pop quizzes to be given at the end of class to provide the most flexibility for both the student and faculty member.
  • Student is allowed additional time after class to complete pop quiz.
  • Student meets with faculty outside of class to complete pop quiz.
  • The faculty member contacts the ATSD supervisor (heidimorse@txstate.edu) at least 48 hours prior to the pop quiz taking place to reserve a place for the student. (This is the only instance when a faculty member can sign up a student for testing at ATSD.)
  • Pop Quiz Given at the End of Class- the student will be excused from class during pop quiz to come directly to ATSD to complete the pop quiz.
  • Pop Quiz Given at the Beginning of Class- student will come to ATSD at the next available testing time to complete pop quiz.
3) Student Responsibility for Scheduling
 
The ATSD requires that a student submit a separate on-line request for every in-class test or quiz they wish to take at the ATSD. The request must be completed and submitted using on-line the ATSD Testing System at least 48 hours (two business days) before the time the test is scheduled to begin. Students will be required to submit all testing requests for final exams one week before the last class day. This advanced notice enables the ATSD to ensure space availability, ability to keep testing environment quiet and to ensure students receive proper accommodations.

4) Request to Faculty
 
After the student completes the on-line request form, an automatic email confirmation will be sent to the student and a notification will be sent to the faculty member. This serves as the first contact between ATSD and the faculty member about the specific test request.

5) Faculty Review Process
 
The faculty member will have an opportunity to review the request submitted by the student (e.g., student’s name, course number, date test is to be taken, accommodations requested or length of time for test in class) by viewing the on-line test request at https://tim.txstate.edu/atsdtesting/Home.aspx. Federal law requires institutions of higher learning to provide accommodations based on a student's documented disability. Compliance with these laws is mandatory.
 
Approved - If all the information submitted by the student in the on-line request is acceptable, the faculty member will be asked to provide the ATSD with the test and administration instructions, answer sheet (blue book or scantron (provided by the ATSD), and allowances such as a calculator, note cards or open book. Once the faculty member completes their instructions, they will need to Approve the request using the on-line Testing System at https://tim.txstate.edu/atsdtesting/Home.aspx .
 
Conditional – A faculty member can grant conditional approval. If any of the information submitted by the student in the on-line request is not correct (i.e. incorrect testing day, testing time (please refer to #6 regarding testing times), test materials the student has requested to use, or length of time for an test in class) the faculty member will need to Conditionally Approve the request and note the correct information in the on-line Testing System (https://tim.txstate.edu/atsdtesting/Home.aspx) so that ATSD can schedule accordingly. The ATSD will contact the student and inform them that their request was not approved and what changes are required in order for them to take their test at the ATSD.
 
Denied - A faculty member can deny the request. If the faculty member does not wish for the student to take the test at ATSD (i.e. the faculty member will provide testing accommodations in the department) or there is no test scheduled, the faculty member will need to deny the on-line request and note why in the on-line Testing System (https://tim.txstate.edu/atsdtesting/Home.aspx). The ATSD will contact the student and inform them that their request was not approved.
 
**If no action is taken by a faculty member on the testing request ATSD will schedule the test pending your approval.**
 
6) Verification of Accommodations by ATSD

The ATSD will verify that the accommodations selected on the request match those approved by the ODS. The ATSD will not administer any test with accommodations other than those which have been determined appropriate based on a student’s disability documentation.
 
If a faculty member chooses to allow additional accommodations or the modification of an accommodation (additional time for a test beyond what has already been approved by the ODS, or use of a computer), the test will need to be administered by the faculty member outside the ATSD office.
 
7) Testing Times
 
The testing times (8:00 am, 11:00 am, 2:00 pm and 3:00 pm) from which the student may select when requesting to take an test in the ATSD office are based on ATSD space availability, ability to keep testing environment quiet and to ensure students receive proper accommodations. The goal of ATSD is to schedule each student’s test as close to the class day and time as possible in order to maintain the academic integrity of the test. During finals the testing times do change to accommodate the adjusted course schedules for the entire campus. (7:30 am, 11:15 am and 3:00 pm)
 
ATSD currently offers late testing one evening a week. On Wednesdays, from 5:00 pm – 8:00 pm, the ATSD will be open for students who are taking evening courses and therefore need to take their tests in the evening as well.
 
8) Review On-Line Testing Requests

The ATSD Testing System allows faculty members to review all on-line test requests for the upcoming week and the current semester. The faculty member will have the ability to see the course, the student, testing date and testing time all from the on-line Testing System.
 
9) Providing Tests to ATSD

Tests should be sent to the ATSD no later than 4:00 pm the day before the test is scheduled to begin. The ATSD will not be responsible for mistakes (i.e. answers on test, wrong questions, missing scantron, etc.) for tests submitted less than 2 hours in advance of the scheduled test time. This allows time for ATSD Supervisor to review the test and ensure that all pages are included and answer keys have not been inadvertently attached. Faculty may deliver a test to ATSD with the following information by hand delivery, secure email (ATSD@txstate.edu ), upload the document or file to the on-line Testing System, or fax (512-245-2090). When sending an exam via email or fax please include the following for each test:
  • Course
  • Professor’s name
  • Student’s name
  • Date of test
If a faculty member does not have a final exam ready to be administered by the date the student has scheduled the test with the ATSD, the student will need to coordinate testing arrangements with their professor or take the test at the ATSD at 7:30 a.m. on the last day of final exams.
 
In order to maintain test security and to ensure the test arrives in a timely manner, faculty members may not use campus mail to deliver tests. The ATSD will send an email reminder for any test that has not been received by the ATSD at least 24 hours (one business day) prior to the time a test is scheduled to begin.
 
Student Responsibility for Testing - Students should arrive at ATSD at least 5-10 minutes before their scheduled test time. If a student arrives 5 minutes after the test start time, they will be unable to take the test at that time.
  • The student will need to reschedule the test with ATSD and have the faculty member verify the rescheduled date and time, or
  • The student may take the test with the rest of their class.
If a student arrives more than 5 minutes late for a final exam they will be required to coordinate testing arrangements with their professor or take the test at ATSD at 7:30 a.m. on the last day of final exams.
 
10) Test Security

Students who take their tests at ATSD are not allowed to bring any materials into the testing room, except what has been previously approved by the faculty member and ATSD office. This includes cell phones, food, heavy jackets or hats. Each testing room is equipped with a camera which is watched at all times by an assigned proctor. The proctor overseeing the testing environment ensures the accommodations approved on the on-line request are followed.
  • If a proctor also serves as a scribe, he/she will only write down what is dictated by the student.
  • If a proctor also serves as a reader, he/she will only read what is written on the test.
  • If a student arrives late for a test and cannot be accommodated, or if the student does not show for the scheduled test time, the ATSD will contact the faculty member via Texas State email. The faculty member will be asked if the test can be shredded or needs to be returned to the faculty member and the student may be required to submit another on-line request.
 
Maintaining test security is very important to the ATSD office. All students approved for testing accommodations are provided with the Texas State Honor Code guidelines related to cheating. If a student is suspected of academic dishonesty while taking a test, the ATSD Supervisor will:
  • Immediately stop the test and attempt to contact the faculty member of the course. The ATSD Supervisor will take whatever action the faculty member deems appropriate.
  • The ATSD Supervisor will make a written report of the incident on the Texas State Honor Code Review Form. The student involved in the incident will have an opportunity to include a statement on this form, which will be returned with the test to the faculty member. The faculty member will determine if the Texas State Honor Code was violated and whether any academic penalty will be assessed.

11) Pick-Up or Delivery of Completed Test

After a student has completed their test, all materials (i.e. scantron, blue book, formula sheet, scratch paper, etc) used during testing is included with the test, checked by ATSD Supervisor and sealed in an envelope. The test packet is filed in a secure cabinet in the ATSD main office. The faculty member has two options for receiving the completed test. Please indicate when sending the test which option is the faculty member’s choice.
  • A faculty member or their designee may pick up a completed test, as long as they show a valid form of identification (i.e. Texas State ID or driver’s license).
  • The person picking up the test(s) will be asked to sign the Testing Form so the ATSD has a record of who left with the test(s).
  • Every afternoon one student worker will deliver completed tests to department offices.
  • The person receiving the test(s) will be asked to sign the Testing Form so the ATSD has a record of who took the test(s) from the student worker.

12) Recommended Statement about ATSD for Syllabus

“Students who are approved for testing accommodations have the option of using Academic Testing for Students with Disabilities (ATSD) office to take in-class tests or quizzes with their accommodations. Any student who schedules a test(s) with ATSD must schedule tests during the in-class scheduled test time (or seek an exception from the instructor) and are expected to take the test at ATSD. If a student schedules to take test with ATSD but decides that they will take the test in the classroom, the student will be responsible for notifying the ATSD and the instructor prior to the class start time.”